Posted at 17:07h in Kiến thức, Writing
Key Components of a Professional Email
1. Subject
- You should always include a subject when sending an email. The subject should be relevant to the question or information you need.
- Don’t include unnecessary words or phrases already included in the email. Instead of “hello George, here are my three proposals for next quarter’s project,” write “Three Project Proposals.”
2. Greeting
– It is important to open your email with a greeting. Here are some examples:
- “Dear John”
- “Hi Mrs. Smith”
- “Hello Dr. Smith”
- “To Whom It May Concern”-‐ if you are contacting a company, not an individual.
3. Email opening
– It is important to keep this to one sentence and concise.
- I hope the pandemic hasn’t been too harsh on you…
- I hope you are well in these interesting times…
- I hope the week is going great so far…
- I hope your day so far has been pleasant…
- I hope your weekend was excellent…
- I hope your week started out well…
4. State Your Purpose
– It is important that you make your purpose or question clear and always give the reader all the information they will need to help answer your question. You can state the purpose statement with:
• “I am writing in reference to”
• “ I am looking for help with”
• “Do you have any
information regarding”
• “ I am writing to enquire about”
5. Closing Remarks
– You should always give the reader some recognition, appreciation, or thanks for the work they will do to answer your question, refer you to the right person, or information they will give you. Here are some examples:
- “Thank you in advance for your help”
- “I look forward to hearing from you”
- “Thank you for your time”
- “Thank you for your assistance in this matter”
- “Your help is greatly appreciated”
6. Closing with your Name
– This is the last step always end with one of the following:
- “Best Regards, insert your name”
- “Sincerely, insert your name”
- “Thank you, insert your name
Cách viết email chuyên nghiệp bằng tiếng Anh
Bài mẫu số 1: Mong muốn gặp mặt thảo luận thêm
Subject: Informational Interview Request
Dear Mr./Ms. ________,
I am a student at , beginning my first year. I am in the process of making some decisions about my major. I have an interest in and your company has an outstanding reputation in that area.
I would appreciate the opportunity to meet with you briefly to discuss careers in . I am
especially interested in your insights about the future of this area. Any information you have would be very helpful for me in my career exploration.
Would you be willing to meet with me? If so, is there a time that would be most convenient for you or a way that you would like me to go about setting us this meeting?
Sincerely,
[Insert Name Here]
Bài mẫu số 2: email gửi cho giảng viên
Subject: Dropping Courses -‐ MTH 062
Dear Mrs.
Smith,
I hope your week is going well! I am thinking about dropping my MTH 062 from [semester]. I am writing to ask you about the policies regarding dropping a course. What is the last day I can drop a course by? Is there anyone I should speak to before dropping a course? How will dropping a course impact me?
Thank you so much for your time and I look forward to hearing from you. Best Regards,
Susie Student
Bài mẫu số 3: email xin được cộng tác/ làm việc ở công ty [từ sinh viên]
Dear Madam/ Dear Sir/ Dear Madam, dear Sir,
Placement
I am a student of Administration, now in my second year [fourth semester], at the University of Konstanz, Germany. As part of the course of studies all students are required to do an 8-month /a 6-week/ work placement.
As I hope to work in a …. after finishing my studies, I would be particularly interested in working in the export/auditing/ department of your firm to gain some experience. I would also be interested in ………/ I am completely flexible and would be happy to work in any department in order to gain experience./
I would be very grateful if you could let me know whether there would be a place for me. The most suitable times would be from early March to mid-October.
Please find enclosed my CV/ details of my courses/ details of my previous work experience/ details of previous work placements. As you can see from my particulars, I have a good command of English and
a working knowledge of Spanish.
Thank you for your attention. I look forward to hearing from you.
Yours faithfully,
Your name
Bài mẫu số 4: Email chào mừng thành viên mới vào công ty
Subject: Welcome to our Hive!
Dear Anna,
Welcome to our Hive!
It is a pleasure to welcome you to the team of__________________. We are excited to have you join our team, and we hope that you will enjoy Working with our Company.
On the last Saturday of each month we hold a special staff party to welcome any new employees. Please be sure to come next Week to meet all of our senior staff and any other new staff members who have joined_________________ this month. You will receive an email regarding the same with further details.
If you have any questions during your training period, please do not hesitate to contact me. You can reach me at my email address or on my office line at OOO-OOO1.
Warm regards,
James