Job Family
Definition
Cross-organization groupings of positions that are used in Talent Management to plan the distribution of employee potentials within an organization.
You can assign to job families positions that are related to each other based on similar content of tasks or qualifications. A job family is divided into levels that represent, for example, the hierarchy levels of these positions independent of the organizational structure.
You can also assign to the levels of the job families employees that have potential for these levels. Employees can have potential for several job families. This is an important criterion for the search, for example, for potential successors in Succession Planning.
Use
You use job families to group together positions in Talent Management that require similar qualifications of the job holders. You also search for employees that have the potential [based on their capabilities] to perform the tasks required by the qualification profile of the relevant level. You then assign these employees to the job family.
You analyze the key qualifications for a job family compared with the qualifications of the employees in your Talent Pool and can identify gaps in the existing qualification database. You assign employees to the levels of the job families. In this way, it is possible to include the potential for key talents and key jobs.
You use job families in Succession Planning to search for employees for key jobs and key positions.
Structure
The job family [object JF] consists of the following data:
Name
Description
Qualifications
Contains the qualifications that an employee must have in order to have potential for the job family. You assign the qualifications to the job family from the qualifications catalog.
Status
Job families can have the status In Process and Released .
Levels
Job families can be divided into levels using a scale. The levels provide a structure for the positions that are assigned to the relevant job family. See also Assign Levels to Job Families .
The system saves the job family data in the following infotypes:
Infotype 5070 [Job Family]
Infotype 1002 [Description]
The system saves the relationships between the Job Family object and the other objects in the Relationships infotype [1001].
Relationships
Object
Relationship
Name
Person
A451/B451
Has potential for / Is a Potential of
Position
A450/B450
Belongs to / Includes
Qualification
A452/B452
Is Element of / Includes Element
Integration
Business Package for Talent Development Specialist
All of the functions for job families are covered by the Talent Development Specialist portal role. This is part of the Business Package for Talent Development Specialist . The talent development specialist can use the services in the Organizational and Competency Management workset to perform the following functions in the portal:
Create, edit, and delete job families [ Edit Job Families iView]
Assign positions [ Assign Positions iView]
Assign employees [ Assign Employees iView]
Integration in Objective Setting and Appraisal [OSA]
You can use the Objective Setting and Appraisal tool to create a relationship between an employee and a job family. You create the relationship 451 [ Has potential for ] within an appraisal document of the Performance Management service.
Integration in SAP E-Recruiting [Succession Planning]
You can use the search function in the subarea of Succession Planning to search for employees that have the potential for a specific job family. To do this, you enter the job family and the level in the search function. The search then finds the employees that have the potential for the job family or for the relevant levels of the job family. These are the employees that were assigned to the job family using the Assign Employees service or using the Objective Setting and Appraisal tool [OSA]. A relationship of the type 451 [ Has potential for ] exists between these employees and the job family.
Example
You create job families for the different function areas in your company and assign levels reflecting the experiences in an area to all job families:
Production
Highly experienced
Experienced
Unexperienced
Procurement
Logistics
Sales
Research & Development
Administration
Note: All job families are divided into identical levels.
You create job families for the different geographical regions and assign levels describing the management level to all job families:
Spain
Upper management
Middle management
Germany
France
Hungary
Note: All job families are divided into identical levels.