List of information that is merges with a main document during a mail merge
For a successful Mail Merge, you will need to establish a recipient list, also referred to as the data source. This contains the information that will vary with each record, such as names or identification numbers. If you are creating a mailing list, for example, names and addresses will be included in your data source. Show
You can either create a new data source or use a pre-existing source, such as your Outlook Contacts. You may also wish to alter the entries in your data source without having to open it, change the appropriate entries, and then save the changes. Mail Merge allows you to specify which individual entries you want to include as well as add and delete data document entries and fields. For more information on the data document, refer to The Mail Merge Wizard: An Overview. Creating a New Data SourceBefore creating the data document, take a moment to plan out the information you want to include. While creating your data document, you can add or remove fields to tailor the document to suit your needs. Creating a new data source is an option in the third step of the Mail Merge Wizard.
Accessing the Data DocumentOnce your data source has been created, you can continue to make changes to it. In order to do so, you must open the data source.
Adding and Deleting Data Source FieldsYou can add field names or delete field names even after you have merged the data and main documents. Adding Fields
Changing Field Order
Deleting FieldsIf you delete a field, the data in the field is also deleted.
Adding and Deleting Data Source EntriesYou can add, edit, or delete records even after you have merged the data and main documents. For the changes to take effect, however, you will have to re-merge the documents. If you want to create a new data document, refer to Creating a New Data Source above. Adding an Entry
Deleting an Entry
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