Which key or keys do you press to change a first level item in a list to a second level item?
Many users find that using an external keyboard with keyboard shortcuts for Access desktop databases on Windows helps them work more efficiently. For users with mobility or vision disabilities, keyboard shortcuts can be easier than using the touchscreen, and are an essential alternative to using a mouse. Show
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Frequently used shortcutsThis table itemizes the most frequently used shortcuts in Access desktop databases.
Top of Page Navigate the ribbon with only the keyboardThe ribbon is the banner at the top of Access, organized into tabs. When selected, each ribbon tab displays a different ribbon, which is made up of groups, and each group includes one or more commands. You can navigate the ribbon with just the keyboard. KeyTips are special key combinations you can use to quickly get to a command on the ribbon by pressing a few keys, regardless of where you are in Access. Every command in Access can be given by using a KeyTip. Note: Add-ins and other programs might add new tabs to the ribbon and might provide KeyTips for those tabs. There are two ways to navigate the tabs in the ribbon:
Top of Page Use the keyboard to work with ribbon tabs
Tip: In galleries with more than one row of items, the Tab key moves the focus from the beginning to the end of the current row. When you reach the end of a row, the focus moves to the beginning of the next row. Pressing the Right arrow key at the end of the current row moves the focus back to the beginning of the current row. For more info on how to use your keyboard and KeyTips with the ribbon, refer to Use the keyboard to work with the ribbon. Top of Page Work with database filesLearn how to use your keyboard to open and save databases and print database information. Open and save databases
Top of Page Print database information
Top of Page Navigate in the Access workspaceLearn how to use keyboard shortcuts to move in the Access workspace. You'll also learn how to change how databases are shown in Access. Switch from tabbed documents to windowed documentsBy default, Access databases are shown as tabbed documents. If you want to work with documents in overlapping windows instead, you can change the document window options in the app options.
Move in the Access workspace
Top of Page Work with text boxes, combo boxes, and list boxesUse your keyboard to navigate and edit content in a text box, combo box, or list box. Edit a text boxAn edit box is a blank text box in which you type or paste an entry, such as your username or the path of a folder.
Top of Page Use a combo or list boxA list box displays a range of unchangeable values or choices, which are automatically listed. A combo box also displays values or choices, but it does not display them until you select a dropdown arrow. With a combo box, you can sometimes enter a value that’s not on the list, as you can with a text box.
Top of Page Work with objectsUse keyboard shortcuts to edit and move within the Objects list and to navigate and open objects. Edit and navigate the Object list
Top of Page Navigate and open objects
Top of Page Common shortcuts for the Design, Layout, and Datasheet views
Top of Page Work in the Datasheet ViewUse the Datasheet View when you work with tables and queries. Navigate between fields and recordsThese keyboard shortcuts work in Navigation mode in the Datasheet View.
Top of Page Navigate to another screen of data
Top of Page Select and move a column
Top of Page Work with subdatasheets
Note: To navigate between fields and records in a subdatasheet, use the same keyboard shortcuts you use in the Datasheet View. Top of Page Work in the Design ViewYou work in the Design View when you design tables, queries, forms, reports, and macros. Navigate in the Design View
Top of Page Edit using controls in the form and report in the Design View
Top of Page Navigate in the Form ViewYou work in the Form View when entering data in a form. Navigate between fields and recordsThese keyboard shortcuts work in Navigation mode in the Form View.
Top of Page Navigate in forms with more than one page
Top of Page Navigate between a main form and a subform
Top of Page Navigate in the Print Preview and Layout Preview
Top of Page Work with panesLearn how to use keyboard shortcuts with diagram, grid, SQL, or Field List panes. Use a diagram pane
Note: If multiple items are selected, pressing Spacebar affects all selected items. Select multiple items by holding down Shift while selecting them. Toggle the selected state of a single item by holding down Ctrl while selecting it. Top of Page Use a grid pane
Top of Page Use an SQL paneYou can use the standard Windows editing keys when working in the SQL pane. For example, you can use Ctrl+Arrow keys to move between words, and the Cut, Copy, and Paste commands on the Home tab work as they normally do. You can only insert text; there is no overtype mode. Note: In the SQL view, Ctrl+A to select all text is only supported in Microsoft 365, Access 2016 Click-to-Run, and Access 2019. As an alternative, press F2. Use the Field List pane with a form or report in the Design View or Layout View
Top of Page Select text or dataLearn how to use your keyboard to select a field, record, or text within a field. You can also use keyboard shortcuts to extend your selection or find and replace text or data. Select a field or recordNote: To cancel a selection, use the opposite arrow key.
Top of Page Select text in a field
Top of Page Extend a selection
Top of Page Find and replace text or data
Top of Page Edit text or dataUse the keyboard shortcuts in the following sections to navigate to an insertion point within a field, copy, move, or delete text, and undo changes. You can also use your keyboard to enter data in the Datasheet View or Form View and refresh fields. Move the insertion point in a fieldNote: If the insertion point is not visible, press F2 to display it.
Top of Page Copy, move, or delete text
Top of Page Undo changes
Top of Page Enter data in the Datasheet View or Form View
Top of Page Refresh fields with current data
Top of Page Navigate in tables and cellsUse the keyboard shortcuts in the following sections to navigate and move around in tables and cells. Work and move around in tables
Top of Page Move around in tables or cells
Top of Page Get help with AccessThe Help window provides all Access help content.
Top of Page Miscellaneous keyboard shortcuts
Top of Page See alsoScreen reader support for Access Use a screen reader to explore and navigate Access Use a screen reader to start Access Technical support for customers with disabilitiesMicrosoft wants to provide the best possible experience for all our customers. If you have a disability or questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance. The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language. Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region. If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk. Which key or keys do you press to indent a first level item in a list so it becomes a second level item group of answer choices spacebar Tab Shift Shift Tab?To indent using the Tab key.
Which key or keys do you press to indent a first level item in a list so it becomes a second level item Shift Tab or tab?When the insertion point is at the beginning of a new line in a content placeholder, you can press SHIFT+TAB to indent the item.
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