What utility is the preferred method for creating and managing shares within Server 2012 R2?

Introduction 

In this article, I will show you how to create shared folders in Windows Server 2016, so that you can share it with the people on the other computers in your network or workgroup.

I will explain this shared folder creation process in 8 steps. It is very simple and easy to follow.

Step 1

First step in this process would be opening your Server Manager Dashboard —> go to Tools —> click Computer Management.

What utility is the preferred method for creating and managing shares within Server 2012 R2?

Image: Server Manager Dashboard.

Step 2

Once you click Computer Management, it will open up Computer Management Window, where you can see different types of tools and utilities.

Now, expand System Tools —> expand Shared Folders —> Right-click on Shares —> Select New Share.

What utility is the preferred method for creating and managing shares within Server 2012 R2?

Image: Computer Management

Step 3

As soon as you click New Share, it will open Create A Shared Folder Wizard —> Click Next.

What utility is the preferred method for creating and managing shares within Server 2012 R2?

Image: Create A Shared Folder Wizard.

Step 4

Click Browse or type the path to the folder, where you want to share.

What utility is the preferred method for creating and managing shares within Server 2012 R2?

Image: Specify Folder Path

Step 5

As you can see in the screenshot given below, I clicked on Browse and choose the “C” drive. Click Make New Folder to create a new folder in the “C” drive. I named the folder as ImportantDocs and subsequently click OK.

[Note- You can pick an existing folder, but I have added a new folder, which I am going to share.]

What utility is the preferred method for creating and managing shares within Server 2012 R2?

Image: Select or Create a Folder to Share.

Step 6

In Step 5, I created a folder called ImportantDocs in the “C” drive to share, which you will see in the screenshot given below.

My folder path is C:\ImportantDocs and click Next.

What utility is the preferred method for creating and managing shares within Server 2012 R2?
 

Image: Folder Path

Step 7

As soon as you click Next in the step given above, you will get some options to add a name and description to the shared folder. You can give a description in this step.

What utility is the preferred method for creating and managing shares within Server 2012 R2?

Image: Specify Name and Description to the Shared Folder.

Step 8

In this step, you need to specify Permissions to the shared folder, if you want to. I selected All users have read-only Access, so that it can be accessed by all the users in my network.

I clicked Finish to complete this process.

What utility is the preferred method for creating and managing shares within Server 2012 R2?

Image: Permissions to Shared Folders

Now, it should create a shared folder in my “C” drive ( at C:\ImportantDocs Location. You can verify this by navigating to the location.

I navigated to C:\ImportantDocs to see if there’s a folder called “ImportantDocs”, as you can see in the screenshot given below. This folder is now created at this location. This folder can now be accessed by all the people on other computers in my network.

What utility is the preferred method for creating and managing shares within Server 2012 R2?

Windows Server 2003/Server 2003 R2/Server 2008/Vista/7/Server 2008 R2/8/8.1/Server 2012/Server 2012 R2

It is recommended that you consult the administrator for the network you are using when configuring the file server.

The number of users or clients that can access a server running Windows Server 2003/Server 2003 R2/Server 2008/Vista/7/Server 2008 R2/8/8.1/Server 2012/Server 2012 R2 is limited. After this number of users or clients is reached, it is not possible to send to a server running Windows Server 2003/Server 2003 R2/Server 2008/Vista/7/Server 2008 R2/8/8.1/Server 2012/Server 2012 R2.

In the following procedures, items displayed on the screens for Windows Vista/8 are used. Depending on your environment, the items you see on the screen may differ.

1.

Log on to Windows with administrator privileges.

2.

Display the window for setting the network connection.

Windows Server 2003: From the [Start] menu, select [Control Panel] - [Network Connections].

Windows Vista/Server 2008: From the [Start] menu, right-click [Network] → select [Properties] → click [Manage network connections].

Windows 7/Server 2008 R2: From the [Start] menu, right-click [Control Panel] → select [Network and Internet] → click [Network and Sharing Center].

Windows 8/8.1/Server 2012/Server 2012 R2: Place the cursor on the top right (bottom right) of the desktop → select [Settings] → [Control Panel]. Select [Network and Internet] → click [Network and Sharing Center].

3.

Click the local area network name → Click [Properties].

If you are using Windows Server 2003/Server 2008/Vista, right-click the [Local Area Connection] icon → select [Properties].

If you are using Windows 7/Server 2008 R2, click [Local Area Connection] → [Properties].

4.

Select [Client for Microsoft Networks], [File and Printer Sharing for Microsoft Networks], and [Internet Protocol (TCP/IP)]/[Internet Protocol Version 4 (TCP/IPv4)].

What utility is the preferred method for creating and managing shares within Server 2012 R2?

5.

Double-click [Internet Protocol (TCP/IP)]/[Internet Protocol Version 4 (TCP/IPv4)].

6.

In the [Internet Protocol (TCP/IP) Properties]/[Internet Protocol Version 4 (TCP/IPv4) Properties] dialog box, click [Advanced] on the [General] sheet → click the [WINS] tab.

7.

On the [WINS] sheet, select [Enable NetBIOS over TCP/IP].

8.

Click [OK] repeatedly to close the dialog box.

9.

Restart the computer if prompted.

10.

Confirm the computer name.

If you are using Windows Server 2003/Server 2003 R2:

From the [Start] menu, right-click [My Computer] → select [Properties].

Click [Computer Name] → [Change].

In the [Computer Name Changes] dialog box, click [More].

In the [DNS Suffix and NetBIOS Computer Name] dialog box, confirm [NetBIOS computer name].

Click [Cancel] repeatedly to close the dialog box.

If you are using Windows Vista/Server 2008/7/Server 2008 R2:

From the [Start] menu, right-click [Computer] → select [Properties] → click [Change settings] for .

In the [System Properties] dialog box, on the [Computer Name] sheet, click [Change].

In the [Computer Name/Domain Changes] dialog box, click [More].

Confirm [NetBIOS computer name] in the dialog box that appears.

What utility is the preferred method for creating and managing shares within Server 2012 R2?

Click [Cancel] repeatedly to close the dialog box.

If you are using Windows 8/8.1/Server 2012/Server 2012 R2:

Place the cursor on the top right (bottom right) of the desktop → select [Settings] → [PC info]/[Server Info] → click [Change settings] for .

In the [System Properties] dialog box, on the [Computer Name] sheet, click [Change].

In the [Computer Name/Domain Changes] dialog box, click [More].

Confirm [NetBIOS computer name] in the dialog box that appears.

What utility is the preferred method for creating and managing shares within Server 2012 R2?

11.

Set the user and password for accessing the shared folder.

Display the window for managing the computer.

Windows Server 2003: From the [Start] menu, right-click [My Computer] → select [Manage].

Windows Vista/Server 2008/7/Server 2008 R2: From the [Start] menu, right-click [Computer] → select [Manage].

Windows 8: Right-click on the start screen → select [All apps]. Right-click [Computer] → select [Manage].

Windows 8.1/Server 2012/Server 2012 R2: Place the cursor on the bottom left of the desktop and right-click → select [Computer Management].

Double-click [Local Users and Groups] for [System Tools] in the [Computer Management] window.

If you are using Windows Server 2008/Server 2008 R2, double-click [Configuration] under [Server Manager].

Right-click the [Users] folder → click [New User].

What utility is the preferred method for creating and managing shares within Server 2012 R2?

In the [New User] dialog box, enter the user name in [User name] → enter the password in [Password] → re-enter the password in [Confirm Password] → click [Create].

What utility is the preferred method for creating and managing shares within Server 2012 R2?

Enter a user name not longer than 20 alphanumeric characters, and a password not longer than 14 alphanumeric characters.

If you select [User must change password at next logon], any new users added must change their passwords in order to send data from the machine. (You cannot change the password from the control panel.)

Close the [Computer Management] window.

NOTE

In the Active Directory environment, the procedures for setting up users differ from the above. For more information, see the Windows manual.

When a computer that one or more users log on to is restricted by the administrator in an Active Directory environment, the name of the computer must be registered in the Active Directory. Set the computer name in the user account properties dialog box to "CANON + the last 8 digits of the MAC address of the computer + 00". For example, if the MAC address of the computer you are using is "00:00:11:22:33:44", set "CANON1122334400".

12.

Select the folder to share in Windows Explorer, etc. → right-click the folder → select [Properties].

13.

Enter the share name.

If you are using Windows Server 2003:

On the [Sharing] sheet, select [Share this folder] → enter the share name in [Share name].

In the [Computer Management] window, right-click [Computer Management (Local)] → select[Properties].

If you are using Windows Vista/Server 2008/7/Server 2008 R2/8/8.1/Server 2012/Server 2012 R2:

On the [Sharing] sheet, select [Advanced Sharing].

Select [Share this folder] → enter the share name in [Share name].

What utility is the preferred method for creating and managing shares within Server 2012 R2?

14.

Set permissions.

To create a shared folder on a FAT or FAT32 format disk (If the [Security] tab is not displayed):

Click [Permissions].

In the dialog box that appears, select or add the users or groups to whom you want to give access to the shared folder → in the list for setting the access permissions, select [Allow] for both [Change] and [Read] → click [OK].

To create a shared folder on an NTFS format disk:

Click the [Security] tab.

Select the users or groups to whom you want to give access to the shared folder → press [Add]/[Edit] → in the list for setting the access permissions, set [Allow] for access permissions [Write] and [Read & Execute] or higher.

What utility is the preferred method for creating and managing shares within Server 2012 R2?

For data in the folder, check [Allow] for both [Write] and [Read], or a higher access authority.

NOTE

In the Active Directory environment, the procedures for specifying the security settings of the shared folder differ from above. For more information, see the Windows manual.

Click [OK].

15.

Set the SMB destination that is registered in [Set Destination] (Settings/Registration) in advance, as a destination.

For information on registering destinations, see "Storing New Addresses."

There are three methods for specifying the recipient address; selecting the desired address from the list that appears when you press [Browse], searching for the address by pressing [Search Host], or entering the address using the keyboard on the touch panel display.

Sample recipient settings:

Server side settings (set and confirmed in the above step.):

[Computer Name]/[NetBIOS computer name]:

swan

[Share name]:

share

Create a folder called 'Images' within share, and then specify Images as the recipient for sending.

The machine's address settings:

:

Windows (SMB)

[Host Name]:

\\swan\share (Shared folder path)

[Folder Path]:

\Images

[User Name]:

User name entered in the above step

[Password]:

Password for the above user

What utility is the preferred method for creating and managing shares within Server 2012 R2?

IMPORTANT

If you want to specify each item from the list on the Browse screen, make sure you press [Browse] after the expiration of the time specified in "Waiting Time for Connection at Startup."

Up to 128 alphanumeric characters can be entered for [Host Name] on the control panel. Also, up to 255 alphanumeric characters can be entered for [Folder Path]. Specify the server settings within the character limit.

If you change the language of the touch panel display, [Host Name] and [Folder Path] may not appear correctly, or you may not be able to browse the directories.

If the language of the touch panel display differs from the computer used as a master browser, [Host Name] and [Folder Path] may not appear correctly, or you may not be able to browse the directories.

NOTE

You can send data using the following formats. A DNS server is required for the latter case:
\\192.168.2.100\share
\\host_name.organization.company.co.jp\share

You can send data using the following formats.

domain_name\user_name (up to 15 alphanumeric characters for the domain name, and up to 20 for the user name)
If you specify the user name in this format, the user authority for the specified domain is applied to SMB communication.

(up to 128 characters in total)
Note that the latter is only applicable when sending to a Windows Server 2003/Server 2008/Vista/7/Server 2008 R2/8/8.1/Server 2012/Server 2012 R2 computer that belongs to a domain containing Windows Server 2003/Server 2008/Vista/7/Server 2008 R2/8/8.1/Server 2012/Server 2012 R2 domain controllers.

Mac OS X 10.7 - 10.9

NOTE

Screenshots and item names from Mac OS X 10.7 are used for the procedures common to each OS. Depending on your environment, the items you see on the screen may differ.

When changing your computer's settings, it may be necessary to unlock the computer by clicking the key icon.

1.

Log in to Mac OS X as an administrator.

2.

Set the user and password for sending the data.

From Dock or the apple menu, select [System Preferences] → [Users & Groups].

In the [Users & Groups] window, enter the name of the user to whom you want to send data from the machine through Mac OS X → enter the password.

What utility is the preferred method for creating and managing shares within Server 2012 R2?

Click [Show All] on the toolbar.

3.

Start the SMB service on Mac OS X.

Click [Sharing] in the [System Preferences] window.

Select [File Sharing] → click [Options].

What utility is the preferred method for creating and managing shares within Server 2012 R2?

Select [Share files and folders using SMB (Windows)]/[Share files and folders using SMB].

Select the account to be used.

What utility is the preferred method for creating and managing shares within Server 2012 R2?

Enter the account password → click [OK] → [Done].

4.

Create a shared folder to which files are to be sent.

Sample setting:

Create a folder named "SMB_Folder" (customizable) in [Go] - [Home] - logged in user name - [Public] - [Drop Box].

NOTE

If you do not have write permissions for the [Drop Box] folder, grant the administrator write permissions.

5.

Set the access permissions for the shared folder created in step 4.

With the shared folder selected, click [Get Info] from the [File] menu.

Display [Sharing & Permissions].

Allow Read/Write for .

What utility is the preferred method for creating and managing shares within Server 2012 R2?

6.

Set the SMB destination that is registered in [Set Destination] (Settings/Registration) in advance, as a destination.

For information on registering destinations, see "Storing New Addresses."

There are three methods for specifying the recipient address; selecting the desired address from the list that appears when you press [Browse], searching for the address by pressing [Search Host], or entering the address using the keyboard on the touch panel display.

Sample recipient settings:

Server side settings (set using the above procedure):

Create a folder named "SMB_Folder" in the [Public] folder in the [Home] folder of the user named "share," and then specify the SMB_Folder as the folder to which files are sent.

The machine's address settings:

:

Windows (SMB)

[Host Name]:

\\\Public

[Folder Path]:

\Drop Box\SMB_Folder

[User Name]:

User name entered in the above step

[Password]:

Password for the above user

For a sample screen, see the example of Windows XP/Server 2003/Server 2008/Vista/7/Server 2008 R2/8/8.1/Server 2012/Server 2012 R2 screen.

IMPORTANT

If you want to specify each item from the list on the Browse screen, make sure you press [Browse] after the expiration of the time specified in "Waiting Time for Connection at Startup."

Up to 128 alphanumeric characters can be entered for [Host Name] on the control panel. Also, up to 255 alphanumeric characters can be entered for [Folder Path]. Specify the server settings within the character limit.

If you change the language of the touch panel display, [Host Name] and [Folder Path] may not appear correctly, or you may not be able to browse the directories.

If the language of the touch panel display differs from the computer used as a master browser, [Host Name] and [Folder Path] may not appear correctly, or you may not be able to browse the directories.

Samba (UNIX/Linux)

Samba 2.2.8a or later is supported.

In some environments, detailed settings may be required in order to use the Samba. For details, consult the administrator for the network you are using.

1.

Set up the users who access the Samba shared folder, and their passwords.

Set a user name not longer than 20 alphanumeric characters, and a password not longer than 14 alphanumeric characters.

Log in to a workstation as a superuser → set the user name and password.

2.

Set the SMB destination that is registered in [Set Destination] (Settings/Registration) in advance, as a destination.

For information on registering destinations, see "Storing New Addresses."

There are three methods for specifying the recipient address; selecting the desired address from the list that appears when you press [Browse], searching for the address by pressing [Search Host], or entering the address using the keyboard on the touch panel display.

Sample recipient settings:

Server side settings:

Computer name:

swan

Share name:

share

Create a folder called 'Images' within share, and then specify Images as the recipient for sending.

The machine's address settings:

:

Windows (SMB)

[Host Name]:

\\swan\share (Shared folder path)

[Folder Path]:

\Images

[User Name]:

User name entered in the above step

[Password]:

Password for the above user

For a sample screen, see the example of Windows Server 2003/Server 2003 R2/Server 2008/Vista/7/Server 2008 R2/8/8.1/Server 2012/Server 2012 R2 screen.

IMPORTANT

If you want to specify each item from the list on the Browse screen, make sure you press [Browse] after the expiration of the time specified in "Waiting Time for Connection at Startup."

Up to 128 alphanumeric characters can be entered for [Host Name] on the control panel. Also, up to 255 alphanumeric characters can be entered for [Folder Path]. Specify the server settings within the character limit.

If you change the language of the touch panel display, [Host Name] and [Folder Path] may not appear correctly, or you may not be able to browse the directories.

If the language of the touch panel display differs from the computer used as a master browser, [Host Name] and [Folder Path] may not appear correctly, or you may not be able to browse the directories.

NOTE

You can send data using the following formats. A DNS server is required for the latter case:
\\192.168.2.100\share
\\host_name.organization.company.co.jp\share

You can send data using the following formats.

domain_name\user_name (up to 15 alphanumeric characters for the domain name, and up to 20 for the user name)
If you specify the user name in this format, the user authority for the specified domain is applied to SMB communication.


NOTE

If you are using Windows Vista, a dialog box may appear while you are performing the procedure. In this case, enter a user name and password. For more information, see the manuals provided with the operating system.

Which command line utility can you use to create and manage application data partitions?

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Which of the following role in Windows Server 2012 allow to enables you to group shared folders that are located on different servers into one or more logically structure?

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